Johannes Ruppacher (Joey)
Customer Facing Circle
General Company Circle
Smooth Operations
Scalable Products
People Operations Circle
Purpose:
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CGL Harvesting
Purpose:
Everyone has access to the content of CGL Workshops – almost as if they had participated themselvesAccountabilities:
- Hosting, filling, editing and curating Confluence pages to capture relevant content & learnings of CGL Workshop days
- Organising and editing audio- & video-recordings of CGL Workshop Sessions into concise chunks
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Accountabilities:
- Preparing and initiating fundamental decisions about the dG approach (such als product vision, meta structure and main elements of the library, integration of other approaches into the dg approach)
- Developing the structure of our dG approach library
- Providing feedback to @Creator whether produced content and materials are consistent with goals of our dG approach to use with our target group(s) (dwarfs, clients, leads)
- Regularly inviting and considering feedback of relevant roles and channeling the feedback into the dg approach backlog
- Maintaining an up tp date dg approach product backlog and metric sheets
- Deciding on prioritization of backlog items and deciding on sprint goals
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Accountabilities:
- Developing and maintaining a healthy framework for ecosystem partnerships
- Providing transparency on framework and current status of ecosystem partnership system to dG and ecosystem partners
- Assigning partners to @Ecosystem Partner Relais
- Publishing pricing guidelines for participation of ecosystem partners in dG trainings in coordination with @Pricing Strategy
- Organizing annual ecosystem partner days
- Inviting external service providers to ecosystem partnership upon pitch by core partner and after checking for possible participation in case work group with @casework_coordinator
- triggering @Ecosystem Partner Relais regularly to check and report status of ecosystem partners with regards to membership, active client engagement, need for dG email address and website profile and informing corresponding roles about changes (@Website_Coordinator_&_Editor, @Access_to_IT_Tools)
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Accountabilities:
- Coordinating all authoring activities with @Firekeeper, @dG_development_space, @council_chief and @Smooth Operations
- Orchestrating regular outputs to be shared within dG and potential other feedback providers
- Forecasting, reviewing and communicating progress of the dG approach
- Establishing and maintaining a flow board for the "dG approach"
- Scheduling and facilitating sprint events for the dG approach and inviting stakeholders
- Briefing @Corporate Design
- Scheduling work sessions with Evocats for the dG approach
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Accountabilities:
- Triggering and coaching relevant roles within the circle to use provided process and tools
- Providing processes and guidelines for the use of productivity tools such as Odoo and Glassfrog to enable efficient management of the client project pipeline and other projects of the circle
- Answering questions of circle members about the respective guidelines
- Integrating needs of other roles into the processes and guidelines upon request
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Accountabilities:
- Es sind keine Accountabilities für diese Rolle definiert.
Purpose:
Rewriting the future of organization. Catalyzing the evolution of wholesome organizations.
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Accountabilities:
- Selecting, contracting, communicating and taking care of suppliers in finance and insurance area
- Ensuring legality of financial behaviour
- Organizing funding/sourcing if necessary for the organization based on the information by Controlling
- Providing impulses for steering dG's finances based on data provided by @Controller
- Advising other roles with regards to further development of dG legal set up - from financial perspective
- Regularly checking (at least once a month) all bank transactions for irregularities and performing spot checks if respective documentation is complete
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Accountabilities:
- Facilitating focus meetings (Prioritization, Planning, Stand-Up), providing the opportunity to reflect on focus and on progress of strategic initiatives
- Answering questions of dG members about focus process and channeling feedback for the focus process
- Setting up and maintaining a process to fund and prioritize initiatives
- Anchoring processes and meeting formats in governance and publishing knowledge about focus process in the dG cookbook
- Conducting retrospective meetings to reflect on and further develop effective ways of strategy execution
- Establishing and maintaining a process that helps dG to execute its defined strategy
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Operating Agreement Updater
für until October 28th, 2020Purpose:
A lean and transparent legal setup for dG’s self-organizationDomänen:
- Operating Agreement
Accountabilities:
- Maintaining and updating dGs Operating Agreement (Gesellschaftsverträge, Syndikatsvertrag und Beitrittserklärungen)
- Informing all members of dG about planned changes of the operation agreement
- Integrating feedback from @investor context link, @crosslink from people context and @finance into new versions of the operating agreement
- Triggering the decision making process in the anchor circle before publishing new versions of the operating agreement
- Coordinating new versions of the operating agreement with external legal agents
- Publishing new versions of any foundational agreement (GmbH, GmbH & Co KG, Syndication Agreement, Membership Agreement) to all members
- Securing signatures from all Members as needed when agreement updates are published
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Rep Link
Purpose:
Innerhalb des Super-Kreises übernimmt der Rep Link den Purpose des Sub-Kreises; innerhalb des Sub-Kreises ist der Purpose des Rep Links: Spannungen, die relevant für die Verarbeitung im Super-Kreis sind, zu kanalisieren und aufzulösen.Accountabilities:
- Spannungen verstehen, welche von Rollenführern innerhalb des Kreises vermittelt werden
- Spannungen erkennen, die geeignet sind, innerhalb des Super-Kreises zu verarbeiten
- Spannungen innerhalb des Super-Kreises verarbeiten, um die Einschränkungen des Kreises zu beseitigen
Purpose:
smooth operations in the areas of travel, technical and material infrastructure, legal topics and back office activities that support the work of dG members thoroughly and sustainably
being a healthy financial backbone for dG, ensuring liquidity at all times
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Domänen:
- monthly financial closing
Accountabilities:
- Providing an invoicing standard for external partners
- Clarifying tax questions with external partner (tax consultant)
- Training for Financial Roles regarding accounting
- Monthly Financial Closing (tax-relevant)
- Creating financial statements of all legal entities related to the organization
- Sharing accounting related information with Travel Logistics Wizard in order to allow this role to set standards
- Booking accruals and deferrels in the accounting system for quarterly closing and financial statement
- Monitoring dispatch and payment of outgoing invoices and taking necessary actions to trigger or speed up payment (Follow Up System)
- Creating odoo ad-hoc reports if demanded by relevant roles (i.e. providing data for purchase of climate certificates for the role Sustainable Dwarf or i.e. public events)
- Monitoring educational costs of core partners and triggering Accounting to issue invoice to the partner
- Checking partner ledgers for possible reconciliation on a regular base (at least quarterly)
- Following up whether outgoing invoices are sent to customers
- Evaluating and defining the amount of profit to be distributed as PS-units among all members of the organization
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Accountabilities:
- Calculating and updating profit distribution based on according algorithm set by @Profit Distribution Architect
- Withholding the payment of an appropriate amount of D-units to ensure a sustainable cash-flow of the organization
- Processing individual partners' requests for upfront payment of d-units considering current liquidity and forecast of dG revenues.
- Providing transparency for unit transactions for all partners.
- Providing a budget and forecasts on a regular base (at least quarterly) to provide information about the financial situation to all core partners of dG
- Monitoring cash-flow and communicate steering needs with @Finance
- Defining needs for and structure of analytic accounts and informing @Basic Financial Bee
- Collecting, evaluating and prioritizing measures for cost savings
- Triggering double check (amount and effect on liquidity) using the 4-eyes principle with other role fillers before payment of Units to partners
- Checking calculations of profit distribution using the 4-eyes principle with other role fillers at least annually
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Accountabilities:
- Ensuring that dG is acting according to the General Data Protection Regulation (effective May 25, 2018), e.g. by conducting an initial and regular audits to ensure compliance and address potential issues proactively
- Implementing necessary actions to meet GDPR compliance and triggering concerned roles like @Legal Affairs, @IT Infrastructure, @Website Coordinator & Website Editor etc.
- Keeping dG partners informed on important compliance requirements
- Maintaining comprehensive records of all data processing activities conducted by the company, including the purpose of all processing activities, which must be made public on request
- Interfacing with data subjects to inform them about how their data is being used, their rights to have their personal data erased, and what measures the company has put in place to protect their personal information
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Accountabilities:
- Negotiating contractual changes with co-tenant
- Driving and coordinating the search for additional (sub-) tenants, concluding rental agreements with tenants.
- Acting as contact person for the landlord
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Accountabilities:
- collecting and processing requests for legal advice with suitable lawyers
- informing circle members in time about status quo of all open legal advice requests
- monitoring operational and governance decisions whether written consent from all partners is needed (cf. operating agreement), triggering circular resolutions if needed
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Accountabilities:
- Establishing and regularly updating an explicit process for completing quarterly closings (in governance and/or cookbook)
- Collecting feedback from relevant roles (in CFC & SmOps) to improve the process
- Keeping an overview about fulfillment of tasks as listed in process description
- Actively involving relevant roles by informing about process steps, progress, required actions and dependencies
- Coordinating meetings and working time with relevant roles to establish visibility re necessary steps and time management and to do the actual work
- Triggering project admins issuing customer invoices on a monthly base
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Rep Link
Purpose:
Innerhalb des Super-Kreises übernimmt der Rep Link den Purpose des Sub-Kreises; innerhalb des Sub-Kreises ist der Purpose des Rep Links: Spannungen, die relevant für die Verarbeitung im Super-Kreis sind, zu kanalisieren und aufzulösen.Accountabilities:
- Spannungen verstehen, welche von Rollenführern innerhalb des Kreises vermittelt werden
- Spannungen erkennen, die geeignet sind, innerhalb des Super-Kreises zu verarbeiten
- Spannungen innerhalb des Super-Kreises verarbeiten, um die Einschränkungen des Kreises zu beseitigen
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Telephone Provider
für Backup in case of long term absence of LeoniePurpose:
connecting core partners to effectively communicate via phones with each other & the worldAccountabilities:
- choosing and contracting cellphone services that include sufficient telephone and data service for all European countries, particularly Switzerland
- contracting telephone service provider and providing suitable telephone services as outlined in the process https://dwarfsandgiants.atlassian.net/wiki/spaces/SO/pages/46858271/Telephone+process+services+dG
- checking telephone bills for surplus cost and notifying concerned partners in timely manner
- pitching @Basic Financial Bee to issue annual invoices to core partners according to policy: IT and telecommunication costs linked to focus time (https://app.glassfrog.com/policies/1811628)
Purpose:
dG Expertise broadly accessible without direct interaction
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Accountabilities:
- Setting up experiments to figure out which marketing channels are most useful in marketing scalable products
- Selecting the channels that deliver the best outcomes
- Setting up a content strategy for the marketing of scalable products and harmonizing it with the overall brand strategy of dwarfs and Giants
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Accountabilities:
- Setting up metrics to monitor the progress and business success of scalable products
- Defining the relevant data interfaces, tools and specifications together with relevant roles like @digital infrastructure and @Website Coordinator & Website Editor to gather the necessary data
- Forecasting and publishing the revenue and work load generated by scalable products in the upcoming 3-6 months
- Developing and maintaining a “good enough” P&L Calculation for BM2, incl. revenues, direct costs and opportunity costs
Purpose:
Well energized and aligned Partners of the Organization and Members of the Association
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Accountabilities:
- Triggering logistics (calendar invitations, space, food…) for the Council days with the according roles
- Building the agenda and design of these days based on input from all members of the organization
- Facilitating or organizing facilitation of Council days
- Documenting relevant output and distributing minutes
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Accountabilities:
- Delivering the on boarding process (based on a guideline by Mentoring Calibration) for new members to self-organize in the dG world quickly
- Supporting a new member to channel and process tensions on request
- Organizing monthly Checkpoints with members to reflect on the match of organizational and individual needs
- Coaching the person in focus (pro-) actively with regards to possible, recommendable, desired personnel development activities including purpose fit, individual challenges, resource steering and learning opportunities
- Supporting a member to dance the act of balance that is needed to stay healthy and fulfill organizational needs.
- Providing professional leadership to @Evo Cats around professional consulting work
- Harvesting feedback from relevant roles to collect organizational view for Checkpoints
- Providing tasks to member in focus which are of relevance for realizing dG's purpose and supporting the partner's personal development.
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Accountabilities:
- Die Tactical Meetings des Kreises moderieren
- Den Governance Prozess des Kreises moderieren
- Neuwahlen auslösen für die gewählten Rollen des Kreises, nach Ablauf jeder Wahlperiode
- Überprüfen der Meetings und Aufzeichnungen der Sub-Kreise nach Bedarf und Erklären eines Prozessversagens, nachdem ein Verhaltensmuster erkannt wurde, das den Regeln der Verfassung widerspricht
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Domänen:
- Agenda for Harbor Days
Accountabilities:
- Designing a wholesome flow and agenda of the Harbor days
- Facilitating and hosting the overall Harbor Days ensuring continuity and cohesion
- Integrating the needs of all relevant stakeholders of the Harbor Days
- Communicating agenda and decisions in a timely manner
- Defining and assigning Harbor Day specific responsibilities
- Organizing a suitable venue and/or clarifying room agreements with co-tenants in studio 11