Johannes Ruppacher (Joey)

Johannes Ruppacher (Joey)

General Company Circle

Purpose: Rewriting the future of organization - Catalyzing the evolution of wholesome organizations.

  • Focus Keeper

    Purpose:

    dG moving like a flock of birds

    Accountabilities:

    • Facilitating focus meetings (Prioritization, Planning, Stand-Up), providing the opportunity to reflect on focus and on progress of strategic initiatives
    • Answering questions of dG members about focus process and channeling feedback for the focus process
    • Setting up and maintaining a process to fund and prioritize initiatives
    • Anchoring processes and meeting formats in governance and publishing knowledge about focus process in the dG cookbook
    • Conducting retrospective meetings to reflect on and further develop effective ways of strategy execution
    • Establishing and maintaining a process that helps dG to execute its defined strategy

  • Strategic Alignment

    für Legal, Finance, HR processes

    Purpose:

    dG has a clear and energizing strategic alignment, using all its resources most effectively towards dG's purpose, flow in our collaboration and positive impact in organizations

    Accountabilities:

    • Creating and maintaining a strategizing process that clarifies strategic decision-making + guardrails as reference point for all GCC subcircles
    • Establishing a level of involvement, communication and feedback loops with the whole organization to strengthen commitment for dGs strategic directions
    • Developing and refining strategic clarity from the perspective of what’s good for dG and its environments (integrating the following perspectives: current and future partners, dG’s highest potential, favorite customer, mother earth’s calling, medium- and long-term)
    • Defining staff for Strategic Council Days to coordinate focus and design
    • Broken record: reminding dG again and again of the strategic decisions which have been made as well as the process to change those should strong tensions arise
    • Defining dG’s favorite customer & communicating within the organization

  • dG Backbone

    Purpose:

    Lean and legally compliant finance processes and partner relations

    Accountabilities:

    • Processing requests for legal advice and representing dG legally
    • Designing, administering and updating a flawless financial and accounting system with clearly defined processes in accordance with legal requirements
    • Providing monthly financial forecasting and impulses for steering dG's finances
    • Selecting, contracting, communicating and taking care of suppliers for accounting, finance, legal advisory, tax advisory
    • Organizing funding/sourcing if necessary for the organization
    • Advising other roles with regards to further development of dG setup
    • Providing a lean and future proof legal setup for healthy partner relations

Customer Facing Circle

Purpose: Populate next:land!

  • CGL Harvesting

    Purpose:

    Everyone has access to the content of CGL Workshops – almost as if they had participated themselves

    Accountabilities:

    • Hosting, filling, editing and curating Confluence pages to capture relevant content & learnings of CGL Workshop days
    • Organising and editing audio- & video-recordings of CGL Workshop Sessions into concise chunks

  • Chief Editor

    Purpose:

    A concise and easy to work with dG approach library

    Accountabilities:

    • Preparing and initiating fundamental decisions about the dG approach (such als product vision, meta structure and main elements of the library, integration of other approaches into the dg approach)
    • Developing the structure of our dG approach library
    • Providing feedback to @Creator whether produced content and materials are consistent with goals of our dG approach to use with our target group(s) (dwarfs, clients, leads)
    • Regularly inviting and considering feedback of relevant roles and channeling the feedback into the dg approach backlog
    • Maintaining an up tp date dg approach product backlog and metric sheets
    • Deciding on prioritization of backlog items and deciding on sprint goals

  • Firekeeper

    Purpose:

    Setting the stage at campfire days for wholesome pow-wow, collective learning and fruitful collaboration

    Domänen:

    • Agenda of campfire days

    Accountabilities:

    • Designing the overall agenda of campfire days after listening to the needs and ideas of relevant roles
    • Taking care of a beneficial framework.
    • Documenting relevant output and distributing minutes
    • Triggering searching for and booking venues @VenueSteward
    • Preparing a stage for Creator Teams to present prototypes and results, receiving feedback and coordinating their work

  • Pacemaker

    Purpose:

    A well synchronized interplay

    Accountabilities:

    • Coordinating all authoring activities with @Firekeeper, @dG_development_space, @council_chief and @dG Backbone
    • Orchestrating regular outputs to be shared within dG and potential other feedback providers
    • Forecasting, reviewing and communicating progress of the dG approach
    • Establishing and maintaining a flow board for the "dG approach"
    • Scheduling and facilitating sprint events for the dG approach and inviting stakeholders
    • Briefing @Corporate Design & Production
    • Scheduling work sessions with Evocats for the dG approach

  • Pipeline Organizer

    Purpose:

    Lean and clear project tracking

    Accountabilities:

    • Triggering and coaching relevant roles within the circle to use provided process and tools
    • Providing processes and guidelines for the use of productivity tools such as Odoo and Glassfrog to enable efficient management of the client project pipeline and other projects of the circle
    • Answering questions of circle members about the respective guidelines
    • Integrating needs of other roles into the processes and guidelines upon request

  • Quarterback

    von dG Backbone

    Purpose:

    Relaxed quarterly closings

    Accountabilities:

    • Es sind keine Accountabilities für diese Rolle definiert.

dG Backbone

Purpose: Lean and legally compliant finance processes and partner relations

  • Book-Keeper

    für Interimistisch

    Purpose:

    ensures high quality standards of accounting

    Domänen:

    • monthly financial closing

    Accountabilities:

    • Providing an invoicing standard for external partners
    • Clarifying tax questions with external partner (tax consultant)
    • Training for Financial Roles regarding accounting
    • Monthly Financial Closing (tax-relevant)
    • Creating financial statements of all legal entities related to the organization
    • Sharing accounting related information with Travel Logistics Wizard in order to allow this role to set standards
    • Booking accruals and deferrels in the accounting system for quarterly closing and financial statement
    • Monitoring dispatch and payment of outgoing invoices and taking necessary actions to trigger or speed up payment (Follow Up System)
    • Creating odoo ad-hoc reports if demanded by relevant roles (i.e. providing data for purchase of climate certificates for the role Sustainable Dwarf or i.e. public events)
    • Monitoring educational costs of core partners and triggering Accounting to issue invoice to the partner
    • Checking partner ledgers for possible reconciliation on a regular base (at least quarterly)
    • Following up whether outgoing invoices are sent to customers
    • Evaluating and defining the amount of profit to be distributed as PS-units among all members of the organization

  • Controller

    Purpose:

    financial steering and liquid (€) organization

    Accountabilities:

    • Calculating and updating profit distribution based on according algorithm set by @Profit Distribution Architect
    • Withholding the payment of an appropriate amount of D-units to ensure a sustainable cash-flow of the organization
    • Processing individual partners' requests for upfront payment of d-units considering current liquidity and forecast of dG revenues.
    • Providing transparency for unit transactions for all partners.
    • Providing a budget and forecasts on a regular base (at least quarterly) to provide information about the financial situation to all core partners of dG
    • Monitoring cash-flow and communicate steering needs with @General Company Circle
    • Defining needs for and structure of analytic accounts and informing @Basic Financial Bee
    • Collecting, evaluating and prioritizing measures for cost savings
    • Triggering double check (amount and effect on liquidity) using the 4-eyes principle with other role fillers before payment of Units to partners
    • Checking calculations of profit distribution using the 4-eyes principle with other role fillers at least annually

  • Kreis Lead

    Purpose:

    Lean and legally compliant finance processes and partner relations

    Accountabilities:

    • Es sind keine Accountabilities für diese Rolle definiert.

  • Legal Affairs

    Purpose:

    clarity on legal affairs

    Accountabilities:

    • collecting and processing requests for legal advice with suitable lawyers
    • informing circle members in time about status quo of all open legal advice requests
    • monitoring operational and governance decisions whether written consent from all partners is needed (cf. operating agreement), triggering circular resolutions if needed

  • Odoo'ler

    Purpose:

    Implementing and Maintaining Odoo as Company ERP System in the organization

    Accountabilities:

    • Providing Material and Information about the ERP Program Odoo
    • Providing In-House Training for in Odoo registered Partners of the company
    • Collecting feedback from all in Odoo registered Partners for improving the usability of the Software
    • Communicating and mandating the external partner with programming tasks considering the spending policy in place
    • Testing and implementing new features of the software
    • Implementing new company processes provided by the respective role in the software
    • Helping all in Odoo registered Partners as First and if possible Second Level Support
    • Collecting all problems that need 3rd level Support and forwarding it to the external partner

  • Operating Agreement Updater

    für until October 28th, 2020

    Purpose:

    A lean and transparent legal setup for dG’s self-organization

    Domänen:

    • Operating Agreement

    Accountabilities:

    • Maintaining and updating dGs Operating Agreement (Gesellschaftsverträge, Syndikatsvertrag und Beitrittserklärungen)
    • Informing all members of dG about planned changes of the operation agreement
    • Integrating feedback from other roles and partners before publishing new documents
    • Triggering the decision making process in the relevant circle and context before publishing new versions of the operating agreement
    • Coordinating new versions of the operating agreement with external legal agents
    • Publishing new versions of any foundational agreement (GmbH, GmbH & Co KG, Syndication Agreement, Membership Agreement) to all members
    • Securing signatures from all Members as needed when agreement updates are published

  • Quarterback

    Purpose:

    Relaxed quarterly closings

    Accountabilities:

    • Establishing and regularly updating an explicit process for completing quarterly closings (in governance and/or cookbook)
    • Collecting feedback from relevant roles (in CFC & SmOps) to improve the process
    • Keeping an overview about fulfillment of tasks as listed in process description
    • Actively involving relevant roles by informing about process steps, progress, required actions and dependencies
    • Coordinating meetings and working time with relevant roles to establish visibility re necessary steps and time management and to do the actual work
    • Triggering project admins issuing customer invoices on a monthly base

  • Secretary

    Purpose:

    Betreuung und Stabilisierung der formalen Aufzeichnungen des Kreises und des Protokoll-Prozesses.

    Domänen:

    • Alle Governance-Aufzeichnungen des Kreises

    Accountabilities:

    • Tactical-Meetings für den Kreis planen
    • Tactical Meeting Ergebnisse festlegen und veröffentlichen
    • Governance-Meetings für den Kreis planen
    • Erfassen und Veröffentlichen der Ergebnisse des Governance-Prozesses des Kreises
    • Interpretieren von Governance und Verfassung auf Anfrage

Scalable Products

Purpose: dG Expertise broadly accessible without direct interaction

  • BM2 Marketer

    Purpose:

    Easy access to our online courses

    Accountabilities:

    • Setting up experiments to figure out which marketing channels are most useful in marketing scalable products
    • Selecting the channels that deliver the best outcomes
    • Setting up a content strategy for the marketing of scalable products and harmonizing it with the overall brand strategy of dwarfs and Giants

  • BM2 Number Cruncher

    Purpose:

    A financially healthy product ecosystem

    Accountabilities:

    • Setting up metrics to monitor the progress and business success of scalable products
    • Defining the relevant data interfaces, tools and specifications together with relevant roles like @digital infrastructure and @Website Coordinator to gather the necessary data
    • Forecasting and publishing the revenue and work load generated by scalable products in the upcoming 3-6 months
    • Developing and maintaining a “good enough” P&L Calculation for BM2, incl. revenues, direct costs and opportunity costs

People Operations Circle

Purpose: Well energized and aligned Partners of the Organization and Members of the Association

  • Membership Steward

    für Employees

    Purpose:

    Accurate, fair and legally correct relations of individuals with the organization.

    Domänen:

    • contracts regarding membership agreements
    • Salaries for job advertisements

    Accountabilities:

    • Contracting, updating, filling in and archieving all relevant data regarding core-partner status (Beitrittserklärung, Arbeitsverträge, Zeitaufzeichnungen, Krankschreibungen,...)
    • Calling in Tier Assignment Committee on request of any organization member.
    • Serving on the Tier Assignment Committee and People and Partner Committee if required and to the extent defined by GC policy
    • Taking all actions necessary to comply with dG's legal duties as an employer and executing all needed formalities as an interface between dG and employees
    • Participating in interviews of potential partners (after first interview round).
    • Maintaining a list of Tier levels of all limited partners and employee equivalent (according to total gross annual remuneration) and providing Finance with updates in case of changes.
    • Maintaining a list of current postal addresses of all core partners.
    • Organizing applications to update the company register (Eintragungsgesuch ins Firmenbuch) when partners join or leave dG with the notary and members of dg. Filing necessary documents in a way that is accessible to other role fillers (e.g. @General Company Circle, @Controller, @Profit_Distribution_Architect).
    • Setting up agreements regarding part-time leaves (Sabbatical)
    • Designing and evolving dG's salary model as part of dG's membership agreements
    • Administering salary payments including regular check for changes in the newest collective agreement

  • Partner Scout

    für Smooth Operations

    Purpose:

    New partners for realizing dG's purpose

    Accountabilities:

    • Developing and maintaining contact with people that might have a good fit with dwarfs and Giants purpose
    • Arranging regular focus-meetings between Circle Lead @General Company Circle , Circle Lead @Customer Facing Circle to get a clear enough picture which partners, which practices and what kind of know-how is needed for dG and its client-projects and whether there is an actual need to recruit new people.
    • Initiating a recruitment process if new people for dwarfs and Giants are needed
    • Organizing job interviews with a prospective partner and at least three partners energizing roles within dG (On trigger "ongoing recruitment process")
    • Calling in and participating in the People and Partner Committee (PPC)
    • Communicating outputs of PPC to (prospective) partners.
    • Inviting candidates into Round 3: Compensation and Pre-Selection

  • Pulse Generator

    Purpose:

    Well synchronized organization and partners

    Domänen:

    • Yearly Meeting Cycle

    Accountabilities:

    • Specifying the collective meeting types and cadence of dGs yearly calendar after integrating feedback of relevant roles and partners
    • Publishing meeting calendar to all dG Partners in a timely manner once per year
    • Researching, pre-selecting, and contracting external facilitation (team-coaches, consultants or CTA facilitators) for dG's internal days; including documentation of agreed output
    • Collecting feedback from dG partners about external facilitation
    • Preparing internal days together with external facilitation by sharing relevant information
    • Designing a wholesome flow and agenda of Harbor Days and Council Days that integrates needs of individuals and the organization
    • Facilitating and hosting the overall Harbor Days ensuring continuity and cohesion
    • Communicating agenda of the Harbor Days in a timely manner
    • Triggering relevant roles to find suitable venues if internal days are not held in the harbor
    • Documenting relevant output and distributing minutes of Harbor Days and Council Days

  • Secretary

    Purpose:

    Betreuung und Stabilisierung der formalen Aufzeichnungen des Kreises und des Protokoll-Prozesses.

    Domänen:

    • Alle Governance-Aufzeichnungen des Kreises

    Accountabilities:

    • Tactical-Meetings für den Kreis planen
    • Tactical Meeting Ergebnisse festlegen und veröffentlichen
    • Governance-Meetings für den Kreis planen
    • Erfassen und Veröffentlichen der Ergebnisse des Governance-Prozesses des Kreises
    • Interpretieren von Governance und Verfassung auf Anfrage