Purpose: Rewriting the future of organization - Catalyzing the evolution of wholesome organizations.
  • Operating Agreement Updater

    für until October 28th, 2020

    Purpose:

    A lean and transparent legal setup for dG’s self-organization

    Domänen:

    • Operating Agreement

    Accountabilities:

    • Maintaining and updating dGs Operating Agreement (Gesellschaftsverträge, Syndikatsvertrag und Beitrittserklärungen)
    • Informing all members of dG about planned changes of the operation agreement
    • Integrating feedback from @investor context link, @crosslink from people context and @finance into new versions of the operating agreement
    • Triggering the decision making process in the anchor circle before publishing new versions of the operating agreement
    • Coordinating new versions of the operating agreement with external legal agents
    • Publishing new versions of any foundational agreement (GmbH, GmbH & Co KG, Syndication Agreement, Membership Agreement) to all members
    • Securing signatures from all Members as needed when agreement updates are published
Purpose: Populate next:land!
  • CGL Harvesting

    Purpose:

    Everyone has access to the content of CGL Workshops – almost as if they had participated themselves

    Accountabilities:

    • Hosting, filling, editing and curating Confluence pages to capture relevant content & learnings of CGL Workshop days
    • Organising and editing audio- & video-recordings of CGL Workshop Sessions into concise chunks
  • Chief Editor

    Purpose:

    A concise and easy to work with dG approach library

    Accountabilities:

    • Preparing and initiating fundamental decisions about the dG approach (such als product vision, meta structure and main elements of the library, integration of other approaches into the dg approach)
    • Developing the structure of our dG approach library
    • Providing feedback to @Creator whether produced content and materials are consistent with goals of our dG approach to use with our target group(s) (dwarfs, clients, leads)
    • Regularly inviting and considering feedback of relevant roles and channeling the feedback into the dg approach backlog
    • Maintaining an up tp date dg approach product backlog and metric sheets
    • Deciding on prioritization of backlog items and deciding on sprint goals
  • Ecosystem Partner Relais Shepherd

    Purpose:

    Mutually beneficial ecosystem partnerships

    Accountabilities:

    • Developing and maintaining a healthy framework for ecosystem partnerships
    • Providing transparency on framework and current status of ecosystem partnership system to dG and ecosystem partners
    • Assigning partners to @Ecosystem Partner Relais
    • Publishing pricing guidelines for participation of ecosystem partners in dG trainings in coordination with @Pricing Strategy
    • Organizing annual ecosystem partner days
    • Inviting external service providers to ecosystem partnership upon pitch by core partner and after checking for possible participation in case work group with @casework_coordinator
    • triggering @Ecosystem Partner Relais regularly to check and report status of ecosystem partners with regards to membership, active client engagement, need for dG email address and website profile and informing corresponding roles about changes (@Website Coordinator & Editor, @Access_to_IT_Tools)
  • Pacemaker

    Purpose:

    A well synchronized interplay

    Accountabilities:

    • Coordinating all authoring activities with @Firekeeper, @dG_development_space, @council_chief and @Smooth Operations
    • Orchestrating regular outputs to be shared within dG and potential other feedback providers
    • Forecasting, reviewing and communicating progress of the dG approach
    • Establishing and maintaining a flow board for the "dG approach"
    • Scheduling and facilitating sprint events for the dG approach and inviting stakeholders
    • Briefing @Corporate Design
    • Scheduling work sessions with Evocats for the dG approach
  • Pipeline Organizer

    Purpose:

    Lean and clear project tracking

    Accountabilities:

    • Triggering and coaching relevant roles within the circle to use provided process and tools
    • Providing processes and guidelines for the use of productivity tools such as Odoo and Glassfrog to enable efficient management of the client project pipeline and other projects of the circle
    • Answering questions of circle members about the respective guidelines
    • Integrating needs of other roles into the processes and guidelines upon request
Purpose: Rewriting the future of organization. Catalyzing the evolution of wholesome organizations.
  • Finance

    Purpose:

    Safe financial passages

    Accountabilities:

    • Selecting, contracting, communicating and taking care of suppliers in finance and insurance area
    • Ensuring legality of financial behaviour
    • Organizing funding/sourcing if necessary for the organization based on the information by Controlling
    • Providing impulses for steering dG's finances based on data provided by @Controller
    • Advising other roles with regards to further development of dG legal set up - from financial perspective
    • Regularly checking (at least once a month) all bank transactions for irregularities and performing spot checks if respective documentation is complete
  • Focus Keeper

    Purpose:

    dG moving like a flock of birds

    Accountabilities:

    • Facilitating focus meetings (Prioritization, Planning, Stand-Up), providing the opportunity to reflect on focus and on progress of strategic initiatives
    • Answering questions of dG members about focus process and channeling feedback for the focus process
    • Setting up and maintaining a process to fund and prioritize initiatives
    • Anchoring processes and meeting formats in governance and publishing knowledge about focus process in the dG cookbook
    • Conducting retrospective meetings to reflect on and further develop effective ways of strategy execution
    • Establishing and maintaining a process that helps dG to execute its defined strategy
  • Rep Link

    Purpose:

    Innerhalb des Super-Kreises übernimmt der Rep Link den Purpose des Sub-Kreises; innerhalb des Sub-Kreises ist der Purpose des Rep Links: Spannungen, die relevant für die Verarbeitung im Super-Kreis sind, zu kanalisieren und aufzulösen.

    Accountabilities:

    • Spannungen verstehen, welche von Rollenführern innerhalb des Kreises vermittelt werden
    • Spannungen erkennen, die geeignet sind, innerhalb des Super-Kreises zu verarbeiten
    • Spannungen innerhalb des Super-Kreises verarbeiten, um die Einschränkungen des Kreises zu beseitigen
Purpose:

smooth operations in the areas of travel, technical and material infrastructure, legal topics and back office activities that support the work of dG members thoroughly and sustainably

being a healthy financial backbone for dG, ensuring liquidity at all times

  • Book-Keeper

    für Einarbeitung für Backup

    Purpose:

    ensures high quality standards of accounting

    Domänen:

    • monthly financial closing

    Accountabilities:

    • Providing an invoicing standard for external partners
    • Clarifying tax questions with external partner (tax consultant)
    • Training for Financial Roles regarding accounting
    • Monthly Financial Closing (tax-relevant)
    • Creating financial statements of all legal entities related to the organization
    • Sharing accounting related information with Travel Logistics Wizard in order to allow this role to set standards
    • Booking accruals and deferrels in the accounting system for quarterly closing and financial statement
    • Monitoring dispatch and payment of outgoing invoices and taking necessary actions to trigger or speed up payment (Follow Up System)
    • Creating odoo ad-hoc reports if demanded by relevant roles (i.e. providing data for purchase of climate certificates for the role Sustainable Dwarf or i.e. public events)
    • Monitoring educational costs of core partners and triggering Accounting to issue invoice to the partner
    • Checking partner ledgers for possible reconciliation on a regular base (at least quarterly)
    • Following up whether outgoing invoices are sent to customers
  • Controller

    für Backup

    Purpose:

    financial steering and liquid (€) organization

    Accountabilities:

    • Evaluating and defining the amount of profit to be distributed as PS-units among all members of the organization
    • Calculating profit distribution based on according algorithm set by @Profit Distribution Architect
    • Withholding the payment of an appropriate amount of D-units to ensure a sustainable cash-flow of the organization
    • Processing individual partners' requests for upfront payment of d-units considering current liquidity and forecast of dG revenues.
    • Providing transparency for unit transactions for all partners.
    • Providing a budget and forecasts on a regular base (at least quarterly) to provide information about the financial situation to all core partners of dG
    • Monitoring cash-flow and communicate steering needs with @Finance
    • Defining needs for and structure of analytic accounts and informing @Basic Financial Bee
    • Collecting, evaluating and prioritizing measures for cost savings
    • Triggering double check (amount and effect on liquidity) by @Finance before payment of Units to partners
    • Checking calculations of profit distribution using the 4-eyes principle with @Finance at least annually
  • Harbor Contractor

    Purpose:

    A secured harbor for dG

    Accountabilities:

    • Negotiating contractual changes with co-tenant
    • Driving and coordinating the search for additional (sub-) tenants, concluding rental agreements with tenants.
    • Acting as contact person for the landlord
  • Harbor Interior Design

    Purpose:

    Creating a functional work enviroment for dG and all subtenants

    Accountabilities:

    • Channeling the needs of current Harbor Users into a harbor usage concept for March 2022 onwards and integrating feedback of current harbor users
    • Triggering responsible roles to purchase things needed
    • Channeling interior design requests
    • Making decision about equipment of rooms
  • Legal Affairs

    für Backup auf Anfrage von Sascha

    Purpose:

    clarity on legal affairs

    Accountabilities:

    • collecting and processing requests for legal advice with suitable lawyers
    • informing circle members in time about status quo of all open legal advice requests
    • monitoring operational and governance decisions whether written consent from all partners is needed (cf. operating agreement), triggering circular resolutions if needed
  • Quarterback

    Purpose:

    Relaxed quarterly closings

    Accountabilities:

    • Establishing and regularly updating an explicit process for completing quarterly closings (in governance and/or cookbook)
    • Collecting feedback from relevant roles (in CSC & NCC) to improve the process
    • Keeping an overview about fulfillment of tasks as listed in process description
    • Actively involving relevant roles by informing about process steps, progress, required actions and dependencies
    • Coordinating meetings and working time with relevant roles to establish visibility re necessary steps and time management and to do the actual work
    • Triggering project admins issuing customer invoices on a monthly base
  • Rep Link

    Purpose:

    Innerhalb des Super-Kreises übernimmt der Rep Link den Purpose des Sub-Kreises; innerhalb des Sub-Kreises ist der Purpose des Rep Links: Spannungen, die relevant für die Verarbeitung im Super-Kreis sind, zu kanalisieren und aufzulösen.

    Accountabilities:

    • Spannungen verstehen, welche von Rollenführern innerhalb des Kreises vermittelt werden
    • Spannungen erkennen, die geeignet sind, innerhalb des Super-Kreises zu verarbeiten
    • Spannungen innerhalb des Super-Kreises verarbeiten, um die Einschränkungen des Kreises zu beseitigen
  • Telephone Provider

    für Backup in case of long term absence of Leonie

    Purpose:

    connecting core partners to effectively communicate via phones with each other & the world

    Accountabilities:

    • choosing and contracting cellphone services that include sufficient telephone and data service for all European countries, particularly Switzerland
    • contracting telephone service provider and providing suitable telephone services as outlined in the process https://dwarfsandgiants.atlassian.net/wiki/spaces/SO/pages/46858271/Telephone+process+services+dG
    • checking telephone bills for surplus cost and notifying concerned partners in timely manner
    • pitching @Basic Financial Bee to issue annual invoices to core partners according to policy: IT and telecommunication costs linked to focus time (https://app.glassfrog.com/policies/1811628)
Purpose: Well energized and aligned Partners of the Organization and Members of the Association
  • Council Chief

    Purpose:

    Wholesome Council Days for dwarfs and Giants in all four spaces

    Accountabilities:

    • Triggering logistics (calendar invitations, space, food…) for the Council days with the according roles
    • Building the agenda and design of these days based on input from all members of the organization
    • Facilitating or organizing facilitation of Council days
    • Documenting relevant output and distributing minutes
  • Development Compass

    für Leonie

    Purpose:

    A personal development journey for dG members

    Accountabilities:

    • Delivering the on boarding process (based on a guideline by Mentoring Calibration) for new members to self-organize in the dG world quickly
    • Supporting a new member to channel and process tensions on request
    • Organizing monthly Checkpoints with members to reflect on the match of organizational and individual needs
    • Coaching the person in focus (pro-) actively with regards to possible, recommendable, desired personnel development activities including purpose fit, individual challenges, resource steering and learning opportunities
    • Supporting a member to dance the act of balance that is needed to stay healthy and fulfill organizational needs.
    • Providing professional leadership to @Evo Cats around professional consulting work
    • Harvesting feedback from relevant roles to collect organizational view for Checkpoints
    • Providing tasks to member in focus which are of relevance for realizing dG's purpose and supporting the partner's personal development.
  • Master of Ceremony

    Purpose:

    Wholesome design and agenda for Harbor Days

    Domänen:

    • Agenda for Harbor Days

    Accountabilities:

    • Designing a wholesome flow and agenda of the Harbor days
    • Facilitating and hosting the overall Harbor Days ensuring continuity and cohesion
    • Integrating the needs of all relevant stakeholders of the Harbor Days
    • Communicating agenda and decisions in a timely manner
    • Defining and assigning Harbor Day specific responsibilities
    • Organizing a suitable venue and/or clarifying room agreements with co-tenants in studio 11
  • Welcome Steward

    für Jacqueline

    Purpose:

    Warm and smooth welcome of new members

    Accountabilities:

    • Triggering relevant roles like Access to IT Tools, Website Manager, Newsletter Editor etc. to allow access of new member to dG software and infrastructure
    • Enabling a smooth welcome phase including pitching and informing relevant roles
    • Organizing a brief welcome session on the first internal day as core partner
    • Sparring for successful tension processing during first month, especially if @Development Compass is not yet assigned