General Company Circle
- Rep Link von dG Backbone
dG Backbone
Purpose:
Rewriting the future of organization - Catalyzing the evolution of wholesome organizations.
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Rep Link
Purpose:
Innerhalb des Super-Kreises übernimmt der Rep Link den Purpose des Sub-Kreises; innerhalb des Sub-Kreises ist der Purpose des Rep Links: Spannungen, die relevant für die Verarbeitung im Super-Kreis sind, zu kanalisieren und aufzulösen.Accountabilities:
- Spannungen verstehen, welche von Rollenführern innerhalb des Kreises vermittelt werden
- Spannungen erkennen, die geeignet sind, innerhalb des Super-Kreises zu verarbeiten
- Spannungen innerhalb des Super-Kreises verarbeiten, um die Einschränkungen des Kreises zu beseitigen
Purpose:
Lean and legally compliant finance processes and partner relations
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Basic Financial Bee
Purpose:
Well managed and up to date expenses and invoicesDomänen:
- Approval of invoices, bills, and expenses
Accountabilities:
- Reconciling bank statements once a week
- Introducing all new partners to dGs invoicing and expense billing processes
- Tracking all financial transactions via the double entry book keeping method
- Preparing timely bank transfers (e.g. VAT, wage labor costs, wages, incoming invoices)
- Preparing payments for project partners after payment of associated invoice by the customer
- Supporting other roles in resolving non-standard difficulties with payment providers or bank
- Collecting invoices for accruals and deferrals for yearly closings
- Checking and approving invoices, bills, and expenses submitted to odoo regarding correct account ledger and correct current tax provisions as soon as practical or latest necessary for fiscal timelines
- Informing a partner when s/he made spendings that were not in accordance with the "Spending Our Gold"-Policy and ask them to post the spendings in the channel for transparency
- Informing the relevant circle lead about spendings that are not in accordance with the "Spending our Gold"-Policy
- Issuing invoices for educational costs for core-partners (eg. Educational Costs, Telephone)
- Billing participants of public events based on the information by respective event role
- Collecting all expenses and bills (as pdf scan and paper)
- Clarifying questions with the role @Book-Keeper
- Informing core-, and project partners if policies or guidelines have changed
- Defining submission guidelines for expenses and bills according to the needs of the organization
- Entering all necessary information into odoo and submitting expenses for approval
- Clarifying upcoming questions with the origin of the expense
- Checking relevant e-mail accounts regularly, at least twice a week
- Reconciling monthly credit card statements when provided by bank
- Reminding credit card holders to hand in missing expenses until a provided deadline, otherwise the expenses will be booked on the appropriate clearing account
- Making monthly credit card statements available on Google Drive and informing core partners about it
- Making monthly mobile phone bills available on Google Drive and informing core partners about it
- Checking whether bills and expenses correspond to the current tax provisions and ask for correction via the person which booked the expense or the supplier
- Accepting only receipts according to Expense Submission Guidance https://dwarfsandgiants.atlassian.net/wiki/spaces/SO/pages/13795476/Expense+Submission+Guidance+for+Core+Partners
- Organizing credit cards for dG members
- Adding and posting monthly payroll bookings to odoo on the basis of data provided by external tax consultant
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Facilitator
Purpose:
Kreis-Governance und operative Praktiken im Einklang mit der VerfassungAccountabilities:
- Die Tactical Meetings des Kreises moderieren
- Den Governance Prozess des Kreises moderieren
- Neuwahlen auslösen für die gewählten Rollen des Kreises, nach Ablauf jeder Wahlperiode
- Überprüfen der Meetings und Aufzeichnungen der Sub-Kreise nach Bedarf und Erklären eines Prozessversagens, nachdem ein Verhaltensmuster erkannt wurde, das den Regeln der Verfassung widerspricht
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Rep Link
Purpose:
Innerhalb des Super-Kreises übernimmt der Rep Link den Purpose des Sub-Kreises; innerhalb des Sub-Kreises ist der Purpose des Rep Links: Spannungen, die relevant für die Verarbeitung im Super-Kreis sind, zu kanalisieren und aufzulösen.Accountabilities:
- Spannungen verstehen, welche von Rollenführern innerhalb des Kreises vermittelt werden
- Spannungen erkennen, die geeignet sind, innerhalb des Super-Kreises zu verarbeiten
- Spannungen innerhalb des Super-Kreises verarbeiten, um die Einschränkungen des Kreises zu beseitigen