Purpose:

Rewriting the future of organization - Catalyzing the evolution of wholesome organizations.

  • Mother Earth’s Calling

    Purpose:

    Perspective of dG’s possible contribution to the world well represented in strategic decisions

    Accountabilities:

    • Gathering data / building hypotheses / sensing into about what the world might need & want from dG

    • Representing an outside perspective about what dG might contribute to the wellbeing of the world in strategic decisions

Purpose:

smooth operations in the areas of travel, technical and material infrastructure, legal topics and back office activities that support the work of dG members thoroughly and sustainably

being a healthy financial backbone for dG, ensuring liquidity at all times

  • Accounting

    für for Backup

    Purpose:

    Spotless books as well as flawless invoicing and financial transactions

    Domains:

    • Approval of invoices, bills, and expenses

    Accountabilities:

    • Reconciling bank statements once a week

    • Introducing all new partners to dGs invoicing and expense billing processes

    • Tracking all financial transactions via the double entry book keeping method

    • Preparing timely bank transfers (e.g. VAT, wage labor costs, wages, incoming invoices)

    • Preparing payments for project partners after payment of associated invoice by the customer

    • Supporting other roles in resolving non-standard difficulties with payment providers or bank

    • Collecting invoices for accruals and deferrals for quarterly and yearly closings

    • Checking and approving invoices, bills, and expenses submitted to odoo regarding correct account ledger and correct current tax provisions as soon as practical or latest necessary for fiscal timelines

    • Informing a partner when s/he made spendings that were not in accordance with the "Spending Our Gold"-Policy and ask them to post the spendings in the channel for transparancy

    • Informing General Company Circle about spendings that are not in accordance with the "Spending our Gold"-Policy

    • Issuing invoices for educational costs for core-partners

    • Invoicing core partners for surplus telephone costs provided by Telephone Provider

    • Billing participants of public events based on the information by respective event role

    • Issuing invoices to co-tenant regarding costs and investments for Studio 11

  • Accounting Preparation

    Purpose:

    Efficient preparation for our accounting and invoicing

    Accountabilities:

    • Collecting all expenses and bills (scan and paper)

    • Clarifying accounting questions with the role Accounting accounting and/or Finance

    • Informing core-, and project partners if policies or guidelines have changed

    • Defining submission guidelines for expenses and bills

    • Entering all necessary information into odoo and submitting expenses for approval

    • Clarifying upcoming questions with the origin of the expense

    • Checking relevant e-mail accounts regularly, at least twice a week

    • Reconciling monthly credit card statements when provided by bank

    • Reminding credit card holders to hand in missing expenses until a provided deadline, otherwise the expenses will be booked on the appropriate clearing account

    • Making monthly credit card statements available on Google Drive

    • Making monthly mobile phone bills available on Google Drive

    • Checking whether bills and expenses correspond to the current tax provisions and ask for correction via the person which booked the expense or the supplier

  • Facilitator

    Purpose:

    Kreis-Governance und operative Praktiken im Einklang mit der Verfassung

    Accountabilities:

    • Moderieren der von der Verfassung des Kreises geforderten Meetings

    • Überprüfen der Meetings und Aufzeichnungen der Sub-Kreise nach Bedarf und Erklären eines Prozessversagens, nachdem ein Verhaltensmuster erkannt wurde, das den Regeln der Verfassung widerspricht

  • Plant Lover

    Purpose:

    Care for the Wellbeing of our harbour plants

    Accountabilities:

    • water all harbour plants regularly

    • love and care for them <3

  • Telephone Provider

    Purpose:

    connecting core partners to effectively communicate via phones with each other & the world

    Accountabilities:

  • dG postal

    für office@dwarfsandgiants.org

    Purpose:

    swift responses

    Accountabilities:

    • Frequently checking the mail account "office@dwarfsandgiants.org"

    • Immediately forwarding incoming mails to relevant roles/circles/channels

    • Collecting, opening and checking letters, giving notice to relevant roles/persons if necessary

    • Taking care of substitution in case of absences of several days' duration

    • Mailing of messages (letters, parcels)

    • Answering new email-requests by potential clients with a short, standardized response