Purpose: Rewriting the future of organization - Catalyzing the evolution of wholesome organizations.
  • Mother Earth’s Calling

    Purpose:

    Perspective of dG’s possible contribution to the world well represented in strategic decisions

    Accountabilities:

    • Gathering data / building hypotheses / sensing into about what the world might need & want from dG
    • Representing an outside perspective about what dG might contribute to the wellbeing of the world in strategic decisions
Purpose:

smooth operations in the areas of travel, technical and material infrastructure, legal topics and back office activities that support the work of dG members thoroughly and sustainably

being a healthy financial backbone for dG, ensuring liquidity at all times

  • Basic Financial Bee

    Purpose:

    Spotless books as well as flawless invoicing and financial transactions

    Domänen:

    • Approval of invoices, bills, and expenses

    Accountabilities:

    • Reconciling bank statements once a week
    • Introducing all new partners to dGs invoicing and expense billing processes
    • Tracking all financial transactions via the double entry book keeping method
    • Preparing timely bank transfers (e.g. VAT, wage labor costs, wages, incoming invoices)
    • Preparing payments for project partners after payment of associated invoice by the customer
    • Supporting other roles in resolving non-standard difficulties with payment providers or bank
    • Collecting invoices for accruals and deferrals for yearly closings
    • Checking and approving invoices, bills, and expenses submitted to odoo regarding correct account ledger and correct current tax provisions as soon as practical or latest necessary for fiscal timelines
    • Informing a partner when s/he made spendings that were not in accordance with the "Spending Our Gold"-Policy and ask them to post the spendings in the channel for transparancy
    • Informing @General Company Circle about spendings that are not in accordance with the "Spending our Gold"-Policy
    • Issuing invoices for educational costs for core-partners (eg. Educational Costs, Telephone)
    • Billing participants of public events based on the information by respective event role
    • Collecting all expenses and bills (as pdf scan and paper)
    • Clarifying questions with the role @Book-Keeper
    • Informing core-, and project partners if policies or guidelines have changed
    • Defining submission guidelines for expenses and bills
    • Entering all necessary information into odoo and submitting expenses for approval
    • Clarifying upcoming questions with the origin of the expense
    • Checking relevant e-mail accounts regularly, at least twice a week
    • Reconciling monthly credit card statements when provided by bank
    • Reminding credit card holders to hand in missing expenses until a provided deadline, otherwise the expenses will be booked on the appropriate clearing account
    • Making monthly credit card statements available on Google Drive and informing core partners about it
    • Making monthly mobile phone bills available on Google Drive and informing core partners about it
    • Checking whether bills and expenses correspond to the current tax provisions and ask for correction via the person which booked the expense or the supplier
    • Accepting only receipts according to Expense Submission Guidance https://dwarfsandgiants.atlassian.net/wiki/spaces/SO/pages/13795476/Expense+Submission+Guidance+for+Core+Partners
  • Facilitator

    Purpose:

    Kreis-Governance und operative Praktiken im Einklang mit der Verfassung

    Accountabilities:

    • Die Tactical Meetings des Kreises moderieren
    • Den Governance Prozess des Kreises moderieren
    • Neuwahlen auslösen für die gewählten Rollen des Kreises, nach Ablauf jeder Wahlperiode
    • Überprüfen der Meetings und Aufzeichnungen der Sub-Kreise nach Bedarf und Erklären eines Prozessversagens, nachdem ein Verhaltensmuster erkannt wurde, das den Regeln der Verfassung widerspricht
  • Plant Lover

    Purpose:

    Care for the Wellbeing of our harbour plants

    Accountabilities:

    • water all harbour plants regularly
    • love and care for them <3
  • Telephone Provider

    Purpose:

    connecting core partners to effectively communicate via phones with each other & the world

    Accountabilities:

    • choosing and contracting cellphone services that include sufficient telephone and data service for all European countries, particularly Switzerland
    • contracting telephone service provider and providing suitable telephone services as outlined in the process https://dwarfsandgiants.atlassian.net/wiki/spaces/SO/pages/46858271/Telephone+process+services+dG
    • checking telephone bills for surplus cost and notifying concerned partners in timely manner
    • pitching @Basic Financial Bee to issue annual invoices to core partners according to policy: IT and telecommunication costs linked to focus time (https://app.glassfrog.com/policies/1811628)
  • dG postal

    für office@dg.org, collecting snail mail

    Purpose:

    swift responses

    Accountabilities:

    • Frequently checking the mail account "office@dwarfsandgiants.org"
    • Immediately forwarding incoming mails to relevant roles/circles/channels
    • Collecting, opening and checking letters, giving notice to relevant roles/persons if necessary
    • Taking care of substitution in case of absences of several days' duration
    • Mailing of messages (letters, parcels)
    • Answering new email-requests by potential clients with a short, standardized response within 48h and including @First Responder (who handles request from this point) in the answer (cc)
Purpose: Well energized and aligned Partners of the Organization and Members of the Association
  • Health and Happiness Host

    für Q2

    Purpose:

    Tribe is well nourished

    Accountabilities:

    • Providing nourishing and healthy food for the tribe on the following internal days: harbor days, supervision, CTA & creathon. Upon request on other internal days as well.
    • Keeping a transparent up-to-date list of food restrictions of tribe members
    • Keeping an up-to-date Confluence page on how to best fill this role
    • Finding ways to lower environmental impact of delivered products
    • Informing the team and/or Co-Workers about leftovers that are open for consumption and throwing away old stuff
    • Coordinating the preparation and cleanup of the space before and after meals by the tribe
  • Party people

    Purpose:

    Moments of celebration and joy as dG tribe

    Accountabilities:

    • Selecting and contracting venue for dG parties
    • Triggering Event Logistics if support needed.
    • Choosing a date, coordinating establishment of guest list and inviting guests in a timely manner.
    • Documenting memorable moments (while censoring others).
    • Updating birthday calendar